How to Translate a Birth Certificate for USCIS

How to Translate a Birth Certificate for USCIS

Are you wondering how to translate a birth certificate for the United States Citizenship and Immigration Services (USCIS)? Translating a birth certificate for official purposes such as immigration applications, marriage registration, or other legal proceedings is often required as a part of the process.

The USCIS requires the translation of foreign birth certificates into English. This ensures that officials can review and process applications without language barriers. Here’s how to properly translate a birth certificate for USCIS, ensuring compliance with all regulations.

The Importance of Learning How to Translate a Birth Certificate

A birth certificate is a fundamental personal document required for various official procedures. When dealing with U.S. immigration or other government entities, any foreign language document must be in English to support legal or administrative processes. 

An accurate birth certificate translated to English must include every detail on the document to avoid potential delays or rejections of applications.

Finding a Certified Translator

The first step in translating a birth certificate for USCIS is to find a certified translator who specializes in official document translation. A certified translator is knowledgeable about the specific terminologies used in birth certificates and understands the standards required by USCIS for translations.

  1. Research Translation Services: Start by searching for translation agencies that offer certified translation services. Agencies like Sure Translation offer competitive pricing, starting at $18 per page, which is lower than many other services charging $25 or more.
  2. Check Credentials: Ensure that you choose an accredited or certified translator or translation agency by relevant authorities, such as the American Translators Association (ATA). This certification provides assurance of their capability to perform accurate translations.
  3. Review Past Work: Consider looking at reviews or testimonials from previous clients to gauge the quality of the service provided by the translator or agency.

Certifying the Translation

After translating a birth certificate, especially for official uses such as USCIS submissions, the document must undergo a certification process. There are guidelines from the U.S. Department of State for submitting and translating foreign documents as well as certain certification format standards.

This crucial step serves as a formal attestation to the accuracy and completeness of the translation, ensuring that the document adheres to the stringent standards set by governmental and legal bodies.

  1. Accuracy and Completeness: The statement must explicitly declare that the translation is both accurate and complete. This reassurance is vital, as it confirms that the translated document faithfully represents all aspects of the original text without omissions or alterations.
  2. Translator's Details: The certification must include the full name of the translator or the name of the translation agency responsible for the document. This information establishes accountability and provides a point of contact for verification purposes.
  3. Signature and Date: The translator must sign the statement or a designated official from the translation agency. Include the date of the certification to document the accuracy of the translation. 

This certification statement is typically attached to the translated document and may also need presentation on official letterhead to meet certain institutional requirements, such as those of USCIS.

Notarization Process

In some cases, the translated document needs notarization. Notarization adds a layer of legal validity, affirming the identity of the signer (the translator or a representative of the translation agency).

Notarization serves as an extra step of verification that ensures the person who signs a document, in this case, the certification statement of a translation, is who they claim to be. This process helps prevent fraud and protects the interests of both the document holder and the organization requiring the notarized document. 

For a USCIS translation and other legal bodies, a notarized translation assures them of the certification of the document by a credible source under penalty of perjury. Understanding notarization is helpful as you continue to learn how to translate a birth certificate for USCIS.

Finding a Notary Public

If you determine that your translated document requires notarization, finding a notary public is typically straightforward:

  • Local Banks: Many banks offer notary services to their customers as a courtesy and sometimes to non-customers for a fee. It's usually recommended to call ahead and make an appointment.
  • Law Offices: Legal offices often have notaries on staff, as notarization is a common requirement for many legal documents.
  • Public Libraries: Some public libraries offer free or low-cost notary services. Availability can vary widely, so it's a good idea to check with local library branches.
  • Notary Services: Dedicated notary services are available through a simple internet search. These services are explicitly geared towards providing notarial acts and may offer more flexible hours than banks or libraries.

Presenting Documentation for Notarization

When you go to have your document notarized, the process typically involves several key steps:

  1. Identification: You (if you are the document holder) or the translator will need to provide valid identification to the notary. This helps the notary verify that the person signing the document is legally authorized to do so.
  2. Document Review: The notary will briefly review the documents to ensure that they are complete and that there are no blank sections after the notarization.
  3. Signature: The translator or the authorized agency representative will sign the certification statement in the presence of the notary.
  4. Notarization: After witnessing the signature, the notary will then affix their seal or stamp and sign the document, officially notarizing the translation.

Verifying Credentials and Preparing for Submission

Before submitting the birth certificate translation to USCIS or any other authority, ensure that all steps have been properly followed.

  1. Double-check the Translation: Review the document to ensure all data is accurately translated and correctly formatted.
  2. Verify Translator Credentials: Ensure that the translator’s credentials are legitimate and that they have experience with USCIS documentation if possible.
  3. Prepare Supporting Documents: Gather any required supporting documents to accompany your translated birth certificate upon submission.

Translate a Birth Certificate for USCIS With Sure Translation

Translating a birth certificate for USCIS or other official purposes is an important task that requires attention to detail and understanding of the legal requirements. 

By selecting a reliable, certified translator, ensuring the translation is accurate, and following through with the necessary certification and notarization, you can efficiently prepare your document for submission. 

Remember, a well-translated birth certificate can streamline your application process, leading to quicker and more favorable outcomes in your official proceedings. 

Sure Translation is the least expensive translation service on the web, offering pricing at around $18 per page and a good option for certified birth certificate translations for USCIS.


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